Executive Secretary

Position: Executive Secretary

Date posted: 2025-02-16

Industry: Retail

Employment type: Full Time

Experience: 3 to 5 year

Qualification: Bachelor’s Degree is required

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

We’re Hiring! Executive Secretary

Location: DIC, Dubai

Type: Full-Time

Industry: Retail

Are you a proactive and highly organized individual with a passion for supporting senior executives? We are looking for an Executive Secretary to join our dynamic team!

Key Responsibilities:

• Arrange meetings as per the ED’s proposed schedule, establish MoM and conduct regular follow-ups to ensure its closure.
• Establish project plans, timelines and critical resources in consultation with ED.
• Prepare confidential correspondence, letters, memos, emails, business case reports for DC.
• Compose simple correspondence relating to replies to standard queries from customers and internal departments.
• Maintain files for ED and files all correspondence in the respective files.
• Control stationery of the DC and replenish stock from time to time.
• Attend to phone calls when executives/staff are out on external / customer visits or are busy. Greet screen and direct visitors to the respective department.
• Ensure that the incoming queries & requests are handled in an efficient manner, monitors responses.
• Provide the other Directors a comprehensive information system by maintaining relevant records / statistics.
• Maintain/file independently all the records/correspondence relating to ED’s office.
• Organize functions and entertainment by interacting with internal executives and outside parties.
• Control and operate office equipment by maintaining and operating all office equipment in good condition

Skills & Competencies

• Administrative/Management skills, ability to successfully manage and motivate departmental staff, check documentation carefully and identify errors.
• Familiarity with standard industry-related documentation, terminology and its interpretation.
• Good communicative and inter-personal skills
• Strong oral and written language skills in English

If you’re ready to take on a key role in a dynamic company, we’d love to hear from you!